Last Updated: 19th May 2023
British Academy of Audiology (BAA) takes its duty to process your personal data very seriously.
Please read the following carefully to understand our views and practices regarding your personal information and how we may collect it and treat it.
For convenience, we have divided our data protection policies into three separate pages:
If you have any questions, please do not hesitate to contact our appointed Data Privacy Officers, CJ Association Management, or firstname.lastname@example.org or, if you prefer to call or write to us, then you can find our contact details at the bottom of this page.
We are the British Academy of Audiology. We are registered in England as a limited liability company.
Our registered number is 04950685 and our registered office is at ‘Saffery Champness, Queen Victoria Street, London, England, EC4V 4BE’.
The British Academy of Audiology is what is known as the ‘controller’ of the personal data you provide to us. We will usually collect basic personal data about you such as your name, postal address, telephone number, email address, bank details for subscription fees and ad hoc payment such as events. We will be very clear with you if we wish to collect further information, such as date of birth, and include our reason for collecting such information.
The British Academy of Audiology members’ data is held on secure servers for the purpose of conducting membership business only. The British Academy of Audiology engages an association management company CJ Association Management Ltd to provide its administrative secretariat support. CJAM acts as our data processors.
If you do not want us to use your data then you have the option to object to such use. However, the data we ask for is essential to fulfil our contractual obligations to you as a member.
We collect your personal data to allow us to provide you with core membership services, academy news, surveys and events. These are summarised as:
The information is either needed to fulfil your request or to enable us to provide you with membership services. If you choose to withhold requested information, we may not be able to provide you with all the member benefits.
We will only hold your personal information as detailed in our Retention Policy HERE.
We collect information about you when you register with us and when visiting www.baaudiology.org relating to your use of this site, collected using cookies. We also collect information when you request our services and when voluntarily completing surveys, contact forms and participating in competitions. We only hold this information as long as it is necessary to fulfil a contract, to provide you with requested services (including our free newsletters) or where we believe you will be interested (see ‘Legitimate interest’ below.)
We collect information about you to process your membership, manage your account and, if you agree, to email you about other products and services we think may be of interest to you e.g. an event.
We use your information collected from the website to personalise your repeat visits to our website.
We do not sell or share your personal information to any third parties for marketing purposes. Client details are only shared with British Academy of Audiology suppliers when it is necessary to complete contractual agreements and for no other reason.
We will also hold information about your details so that we can respect your preferences for being contacted by us.
We collect your personal information in a number of ways:
We combine the information from these sources with the information you provide to us directly.
We may only disclose your personal information to third parties:
Sometimes, we will process your personal data to provide you with information about our work or our activities that you have requested or are expecting.
On other occasions, we may process personal data when we need to do this to fulfil a contract (for example, if you have purchased an event ticket) or where we are required to do this by law or other regulations.
The British Academy of Audiology also processes your data when it is in our legitimate interests to do this and when these interests do not override your rights. Those legitimate interests include providing you with information on our activity updates, newsletters, registration or membership requests, feedback, and events.
There are a number of lawful reasons that mean we can use (or ‘process’) your personal information, including ‘legitimate interests’. Broadly speaking Legitimate Interests means we can process your personal information if:
The Data Protection Act 2018, which incorporates GDPR, gives all individuals rights relating to their personal data held by companies, organisations and other third parties. These are right of:
If you would like to know more about your rights under the data protection law see the Information Commissioners Office website.
If you would like a copy of some or all of your personal information, please email or write to us at our postal address or via email to email@example.com
Our website uses Google Analytics to provide us with data about traffic to our website, which is anonymised. We do not process any other data captured during a visitor session.
Data Privacy Officers
CJ Association Management, Peershaws, Berewyk Hall Court, White Colne, Colchester, Essex, CO6 2QB
or firstname.lastname@example.org or Telephone: +44 (0) 1787 226995
If you are not satisfied with the way that we have handled any of your requests or queries relating to our use of your personal data, then you can contact the Information Commissioner’s Office at www.ico.org.uk. The Information Commissioner’s Office is the statutory body responsible for overseeing data protection legislation and law in the United Kingdom.